2024 Outdoor Package Sites

18m2 Package (Southern Drive) (ALLOCATION EXHAUSTED)

18m2 Package (Carlton Gardens) (ALLOCATION EXHAUSTED)

36m2 Package (LIMITED AVAILABILITY)

Any exhibitors requesting larger package sites should reach out after receiving confirmation of your initial application.

Site Types

The following package site sizes are available at the 2024 Show

• 18m2 Package Site (Southern Drive). These are the gold circles in D Section, found on the map below.
• 18m2 Package Site (Carlton Gardens). These are the gold circles in the A & B Sections, found on the map below.
• 36m2 Package Site. These are the dark blue circles in the A & B Sections, found on the map below.

CLICK HERE FOR THE LATEST SITE MAP (subject to change).

Show Dates & Times

• Wednesday 20th March – 9am to 5pm
• Thursday 21st March – 9am to 5pm
• Friday 22nd March – 9am to 9pm
• Saturday 23rd March – 9am to 5pm
• Sunday 24th March – 9am to 5pm

Site Inclusions

In addition to the above, each exhibitor will receive:

• Exhibitor listing in the Official Show Program
• Exhibitor listing on the Show’s official website including hotlink to your business website and social media
• Free parking (limited availability) within close proximity during bump in and out days (not available on Show days)
• Access to discounted Show tickets to use for promotional purposes

Bump In & Out

18m2 Package (Southern Drive)

Exhibitors are able to commence bump in from Saturday 16th March up until Tuesday 19th March.

Exhibitors are only permitted vehicle access (one vehicle only) directly to their site on Saturday 16th and Sunday 17th, with access via foot only on Monday 18th & Tuesday 19th March.

Exhibitors are able to commence bump out from Sunday 24th March, with no vehicle access before 7pm on Sunday 24th March. All bump out should be completed prior to the end of Monday 25th March.

18m2 Package (Carlton Gardens) & 36m2 Package

Exhibitors are able to commence bump in from Thursday 14th March up until Tuesday 19th March.

Exhibitors are permitted vehicle access throughout the bump in period, but should only bring vehicles to their site if they are required for deliveries or hold essential tools.

Exhibitors are able to commence bump out from Sunday 24th March, with no vehicle access before 6:30pm on Sunday 24th March. All bump out should be completed prior to 12pm Tuesday 26th March.

Considerations

Marquee

Harry the Hirer is the official marquee supplier at the Show. For all package marquees you will receive the rear and side walls on the structure, with no walls on the front. Please note if you wish for this to change, you must reach out to Harry the Hirer directly (contact to be provided closer to the Show) prior to the Show for any alternative set-up. More information will be provided on this is in due course.

Marquees will be set back approx. 1-2m from the path, depending on the location of surrounding trees, the surface slope etc.

In some cases, due to existing Tree Protection and Structural Root Zones, weights will be used to secure marquees instead of pegs. The weights will be positioned on each internal corner of the marquee.

We strongly encourage any additional structures are ordered through our official marquee supplier, Harry The Hirer, and not personally installed structures.

If you intend to bring your own marquee, Event Management must be notified before your arrival on site and the City of Melbourne engineering requirements must be adhered to. Below are the rules to consider regarding the use of your own structure:

• Front of House
  • Must be branded i.e. not generic marquee with no company branding
  • Must be in good condition
  • Must be weighted/tied down as per the Event Management specifications
• Back of House
  • Must be in good condition
  • Must be weighted/tied down as per the Event Management specifications

Appropriate weights and tie-down equipment will be available at the Show for hire for a fee.

Flooring/Grass Protection

As a requirement of the City of Melbourne all sites must have a grass protection method in place wherever foot traffic is expected within the site. Where a design is not used to protect the grass, exhibitors must use protective flooring from the Show’s official supplier, No Fuss Event Hire.

In 2024 the Show will be transitioning to Supa-Trac flooring for all package sites at the Show. This product is preferred by the Show due to it’s increased accessibility, durability, reliability and capacity to protect the grass within the venue, a requirement of the venue hire from City of Melbourne. Exhibitors are able to order the standard No Fuss Flooring (profloor) if desired for 2024, but the preference is for all sites to have Supa-Trac where possible.

It is the responsibility of exhibitors to ensure that areas within your site you expect/want Show visitors to enter should be suitably floored, and any negligence or failure to order sufficient flooring may result in the Show passing on any subsequent costs received due to damage to the turf.

As a package site, the entire space under the marquee will be floored, as well as the space joining the marquee to the main path and included in the price of the site. Any additional flooring will be at the cost of the exhibitor.

Power & Lighting

Garnet Electrical is the official power & lighting supplier for the exhibitor sites at the Show. All requirements in this space must go through Garnet Electrical if performed on site with no exceptions.

General

Do not assume that the space outside your marquee is available for use, even if it was used in previous years. If you wish to request the use of additional space please submit your request to Event Management for consideration.

Sharing/Sub Assignment of Sites

The Show reserves the right to limit the sharing or sub assignment of a site across multiple brands/businesses. If you intend or wish to promote multiple brands/businesses at your site, you will need to provide information to Event Management prior to the Show for them to review.

Payment Info

Early Bird Applications

• 10% of Site Fee payable upon notification of the application being accepted
• 30% payable no later than 1st December 2023, or, if the application occurs at a later date, upon notification of the application being accepted
• 60% payable no later than 26th January 2024

Standard Applications

• 40% payable no later than 1st December 2023, or, if the application occurs at a later date, upon notification of the application being accepted
• 60% payable no later than 26th January 2024, or, if the application occurs at a later date, upon notification of the application being accepted

Should any payment of the Exhibition Fee be paid by you via credit card, please note a 1.5% surcharge on all credit cards will apply.

Please refer to the Terms and Conditions for full payment and general exhibitor information.