2023 Outdoor Retail 36m2 Package

The Early Bird Rate will be available between the below dates

• NGIV Members: Monday 4th July to Sunday 31st July (OFFER EXPIRED)
• Non-Members: Monday 4th July to Sunday 17th July (OFFER EXPIRED)

Location

A & B Sections: Throughout the Carlton Gardens South.

Marked as Blue circles on the Show Map

Suitability

These sites are for retailing garden and home-related products and services.

Show Dates & Times

• Wednesday 29th March – 9am to 5pm
• Thursday 30th March – 9am to 5pm
• Friday 31st March – 9am to 9pm
• Saturday 1st April – 9am to 5pm
• Sunday 2nd April – 9am to 5pm

Site Build

• 6m x 6m space (under marquee)
• 6m x 6m marquee
• 1 x 10amp power outlet
• 1 x fluorescent light
• Protective flooring within entire marquee and to path
• 1 x marquee gable exhibitor sign

Inclusions

• Site Build inclusions, as above
• Exhibitor listing in the Official Show Program
• Exhibitor listing on the Show’s official website including hotlink to your business website
• 6 Access Passes per Show Day for your staff
• Free parking (limited availability) within close proximity during bump in and out days only
• Access to discounted Show tickets to use for promotional purposes

Set up of your site must be completed within 7 days. Pack up must be completed within 3 days.

Considerations

Set Up

Creating a beautifully designed retail space on your site is encouraged.

As a package site your site includes all items listed in the ‘Site Build’ section. Beyond these inclusions, the setup of the site, including the costs associated, is the responsibility of the exhibitor after booking the site.

Site Access

Set up of your site must be completed within 7 days. Pack up must be completed within 3 days.

Marquee

Your site includes a 6m (frontage) x 6m (depth) marquee. The marquee will include walls at the rear and sides, but will be open at the front. If you would like a wall on the front you will need to advise the Show’s official marquee supplier, Harry The Hirer.

Marquees will be set back approx. 1-2m from the path, depending on the location of surrounding trees, the surface slope etc.

In some cases, due to existing Tree Protection and Structural Root Zones, weights will be used to secure marquees instead of pegs. The weights will be positioned on each internal corner of the marquee.

We strongly encourage any additional structures are ordered through our official marquee supplier, Harry The Hirer, and not personally installed structures.

No other marquee supplier will be granted access to install any marquees.

If you intend to bring your own marquee, Event Management must be notified before your arrival on site and the City of Melbourne engineering requirements must be adhered to. Below are the rules to consider regarding the use of your own structure:

• Front of House
  • Must be branded i.e. not generic marquee with no company branding
  • Must be in good condition
  • Must be weighted/tied down as per the Event Management specifications
• Back of House
  • Must be in good condition
  • Must be weighted/tied down as per the Event Management specifications

Appropriate weights and tie-down equipment will be available at the Show for hire for a fee.

Grass Protection

As a requirement of the City of Melbourne all sites must have a grass protection method in place wherever foot traffic is expected within the site. Where a design is not used to protect the grass, exhibitors must use protective flooring from the Show’s official supplier, No Fuss Event Hire.

Your site includes flooring for the space underneath the marquee and to connect the site to the path. If you are intending to use any additional space or create a back of house storage area (pending Event Management approval), grass protection will need to be considered.

Requests for Additional Space

Please do not assume that the space outside your marquee is available for use, even if it was used in previous years. If you wish to request the use of additional space please submit your request to Event Management for consideration. An additional site fee may be applied for the extra space.

Additional Orders

Any additional orders can be ordered through the Show’s official suppliers:

• Harry The Hirer – Marquee, Furniture
• Garnet Electrical – Power
• No Fuss Event Hire – Flooring

The contacts for each of the above suppliers will be available in the Exhibitor Manual.

Sharing/Sub Assignment of Sites

The Show reserves the right to limit the sharing or sub assignment of a site across multiple brands/businesses. If you intend or wish to promote multiple brands/businesses at your site, you will need to provide information to Event Management prior to the Show for them to review.

Payment Info

Early Bird Applications

• 10% of Site Fee payable upon notification of the application being accepted
• 30% payable no later than 2nd December 2022, or, if the application occurs at a later date, upon notification of the application being accepted
• 60% payable no later than 27th January 2023

Standard Applications

• 40% payable no later than 2nd December 2022, or, if the application occurs at a later date, upon notification of the application being accepted
• 60% payable no later than 27th January 2023, or, if the application occurs at a later date, upon notification of the application being accepted

Should any payment of the Exhibition Fee be paid by you via credit card, please note a 1.5% surcharge on all credit cards will apply.

Please refer to the Terms and Conditions for full payment and general exhibitor information.