2023 Outdoor Retail 100m2 ‘Space Only’

The Early Bird Rate will be available between the below dates

• NGIV Members: Monday 4th July to Sunday 31st July (OFFER EXPIRED)
• Non-Members: Monday 4th July to Sunday 17th July (OFFER EXPIRED)

Location

A & B Sections: Throughout the Carlton Gardens South.

Marked as Green circles on the Show Map

Suitability

These sites are for retailing garden and home-related products and services.

Show Dates & Times

• Wednesday 29th March – 9am to 5pm
• Thursday 30th March – 9am to 5pm
• Friday 31st March – 9am to 9pm
• Saturday 1st April – 9am to 5pm
• Sunday 2nd April – 9am to 5pm

Site Build

• 10m (frontage) x 10m (depth) space only
• One free standing exhibitor sign

Inclusions

• Site Build inclusions, as above
• Exhibitor listing in the Official Show Program
• Exhibitor listing on the Show’s official website including hotlink to your website
• 10 Access Passes per Show Day for staff access
• Free parking (limited availability) within close proximity during bump in and out days only
• Access to discounted Show tickets to use for promotional purposes

Considerations

Set Up

Creating a beautifully designed retail space on your site is encouraged. If you plan to create a garden display or build custom structures, for example, you will be required to seek approval from Event Management well in advance of the Show by supplying a design plan with detail of the build & engineering (structures) & ground protection methods for approval.

The setup of the site, including the costs associated, is the responsibility of the exhibitor after booking the space.

Site Access

Set up of your site must be completed within 9 days. Pack up must be completed within 3 days.

Marquee Orders

Your site fee does not include a marquee.

We strongly encourage any additional structures are ordered through our official marquee supplier, Harry The Hirer, and not personally installed structures.

No other marquee supplier will be granted access to install any marquees.

If you intend to bring your own marquee, Event Management must be notified before your arrival on site and the City of Melbourne engineering requirements must be adhered to. Below are the rules to consider regarding the use of your own structure:

• Front of House
  • Must be branded i.e. not generic marquee with no company branding
  • Must be in good condition
  • Must be weighted/tied down as per the Event Management specifications
• Back of House
  • Must be in good condition
  • Must be weighted/tied down as per the Event Management specifications

Appropriate weights and tie-down equipment will be available at the Show for hire for a fee.

Grass Protection

Your site fee does not include any grass protective flooring.

As a requirement of the City of Melbourne all sites must have a grass protection method in place wherever foot traffic is expected within the site. Where a design is not used to protect the grass, exhibitors must use protective flooring from the Show’s official supplier, No Fuss Event Hire. Please ensure you take this into consideration when designing your site & also order a sufficient amount to cover the space between the path and the start of your site.

If you choose to install your own method of protective flooring you must submit the product details and installation method to Event Management for approval well in advance of move in.

Artificial turf is not permitted to be used as a form of grass protection for display purposes.

Requests for Additional Space

Please do not assume that the space outside your 100m2 site is available for use, even if it was used in previous years. If you wish to request the use of additional space please submit in writing to Event Management for consideration. An additional site fee will be applied for the extra space.

Additional Orders

Any additional orders can be ordered through the Show’s official suppliers:

• Harry The Hirer – Marquee, Furniture
• Garnet Electrical – Power
• No Fuss Event Hire – Flooring

The contacts for each of the above suppliers will be available in the Exhibitor Manual.

Sharing/Sub Assignment of Sites

The Show reserves the right to limit the sharing or sub assignment of a site across multiple brands/businesses. If you intend or wish to promote multiple brands/businesses at your site, you will need to provide information to Event Management prior to the Show for them to review.

Payment Info

Early Bird Applications

• 10% of Site Fee payable upon notification of the application being accepted
• 30% payable no later than 2nd December 2022, or, if the application occurs at a later date, upon notification of the application being accepted
• 60% payable no later than 27th January 2023

Standard Applications

• 40% payable no later than 2nd December 2022, or, if the application occurs at a later date, upon notification of the application being accepted
• 60% payable no later than 27th January 2023, or, if the application occurs at a later date, upon notification of the application being accepted

Should any payment of the Exhibition Fee be paid by you via credit card, please note a 1.5% surcharge on all credit cards will apply.

Please refer to the Terms and Conditions for full payment and general exhibitor information.